Personal Information Protection Policy

New Japan Chemical Co., Ltd. (hereinafter referred to as “our Company”) has established this Personal Information Protection Policy to ensure the proper handling of personal information in accordance with the Act on the Protection of Personal Information (hereinafter referred to as "the Act").

Note：
This document has been translated from a part of the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail.

  1. 1. Our Company's name, address, and the representative's name
    New Japan Chemical Co., Ltd.
    2-1-8 Bingomachi, Chuo-ku, Osaka 541-0051
    Yoshiki Miura, President & CEO

  2. 2. Compliance with applicable laws, regulations and guidelines
    Our Company shall handle personal information appropriately in compliance with the Act, other relevant laws, regulations and guidelines.

  3. 3. Acquisition and use of personal information
    When acquiring personal information, our Company shall disclose or announce the purpose of use, and when acquiring personal information directly from the person in contracts or other documents (including electromagnetic records), we shall specify the purpose of use in advance and acquire it in a legal and fair manner.
    Our Company shall use personal information appropriately within the scope necessary for achieving the purpose of use.

  4. 4. Purposes of use of personal information
    　Our Company uses personal information for the following purposes.
    (1) Personal information regarding business partners (in the case of corporate customers, their officers and employees)
    　• To make contact for business purposes, to send product samples, to execute contracts, to conduct business negotiations, etc.
    　• To manage business partners' information
    (2) Personal information regarding shareholders
    　• To exercise rights and perform obligations under the Companies Act
    　• To manage shareholders' information, such as preparing records in accordance with applicable laws
    (3) Personal information regarding applicants for recruitment activities
    　• Necessary use for recruitment and selection activities such as contacting and providing information to applicants
    (4) Personal information regarding our Company’s officers and employees
    　• To communicate with and pay compensation to officers and employees, to perform personnel and labor management, and to provide benefits (including after the retirement)
    　• Health care for officers and employees

  5. 5. Joint use of personal information
    Our Company may jointly use personal information with our group companies in Japan and overseas for purposes of use that have been specified in advance.
    (1) Items of personal information
    Items of personal information acquired for the purposes of use described in 4 (1) or (4) above.
    (2) Scope of joint users
    Our Company’s group companies located in Japan and overseas
    (3) Purpose of use
    Personal information will be shared within the scope of “Purposes of use of personal information” described in 4 above.
    (4) Company responsible for the management of personal information
    Our Company shall be responsible for the joint use. For our Company’s address and representative, see 1 above.

  6. 6. Provision of personal information to third parties
    Our Company shall not provide personal information to third parties without obtaining the prior consent of the individual, except as permitted by law or for other legitimate reasons.

  7. 7. Entrustment
    　Our Company may entrust all or part of the handling of personal information to a third party within the scope necessary for achieving the purposes of use described in 4 above. In this case, our Company will conduct necessary and appropriate supervision of the trustee in accordance with the Act.

  8. 8. Matters related to security control measures
    　Our Company takes the following measures to prevent leakage, loss, or damage of personal information and to otherwise manage personal information appropriately.
    (1) Formulation of Personal Information Protection Policy
    　This Policy has been established to ensure the proper handling of personal information and to provide a point of contact for questions and processing complaints.
    (2) Establishment of rules regarding the handling of personal information
    　Our Company has formulated “Rules for Handling Personal Information” that stipulate how to handle personal information, including its acquisition, use, storage, deletion, and disposal.
    (3) Organizational security control measures
    　• A person in charge of handling personal information is established.
    　• Employees who handle personal information and the scope of personal information handled by these employees are clarified.
    　• A system is in place to ensure that any violation of the Act or company regulations (including signs of such violations) is reported to the person responsible for handling personal information.
    (4) Human security control measures
    　• About points to keep in mind regarding the handling of personal information, training is provided to employees.
    　• About confidential information that includes personal information, confidentiality obligations are stipulated in the employment regulations.
    (5) Physical security control measures
    　• In areas where personal information is handled, our Company controls the access of employees and implements measures to prevent unauthorized persons from viewing personal information.
    　• Measures to prevent theft or loss of equipment, electronic media, and documents handling personal information are implemented.
    (6) Technical security control measures
    　• Access control to limit the scope of persons in charge and personal information handled is implemented.
    　• Mechanisms to protect systems handling personal information from unauthorized external access or unauthorized software are introduced.
    　
  9. 9. Use of cookies, etc.
    “Cookies” are a technology that records and manages information on a computer or application software about a visitor’s use of our Company’s website. Our Company uses cookies to identify visitors who are browsing our website and to obtain access history and other information. It is possible to reject the use of cookies by means of browser settings, but please note that in some cases this may prevent normal use of the website.
    In addition, our Company’s website uses Google Analytics, which is a service provided by Google, Inc. Our Company receives analysis results from Google, Inc. to understand the circumstances of visits to our Company’s website.
    The information obtained will be used solely for the appropriate management and operation of this website and to improve services provided to visitors.

  10. 10. Request for disclosure of personal information
    　When our Company receives a request for disclosure, correction, suspension of use, deletion, etc., of personal information, we will promptly respond to the request after verifying the identity through prescribed procedures.

  11. 11. Contact for inquiries
    　If you have any questions or complaints regarding our Company’s handling of personal information, or if you wish to make a request regarding 10 above, please contact us as follows.

  12. [Contact for inquiries]

    　Human Resources & General Affairs Department, New Japan Chemical Co., Ltd.
    Address: 2-1-8 Bingomachi, Chuo-ku, Osaka 541-0051
    Telephone: 06-6202-0624
    Email: webmaster@nj-chem.co.jp
    *Open hours: Monday to Friday (excluding national holidays) 9:00 to 17:00

  13. Revised April 1, 2022
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